Full-time Bilingual (English & French speaking) Business Executive Assistant required in London, UK, £6,000 – £10,000 gross per month. Hybrid. Live out. Start ASAP/Flexible.
An international, high-performing Family Office based in London is seeking a bilingual (English & French speaking) Business Executive Assistant to support the Ultimate Beneficial Owner (UBO). This is a hybrid role offering high visibility, requiring a structured, flexible, and highly professional candidate with a discreet, service-minded approach.
This position will suit someone confident in fast-paced environments who can manage high-level coordination, calendar scheduling, and communications with key stakeholders across international time zones.
As Executive Business Assistant, you will:
Manage the UBO’s business and personal calendars across multiple time zones using advanced Google Calendar features.
Anticipate and resolve scheduling conflicts while maintaining seamless coordination across multiple platforms.
Maintain a structured CRM database of key contacts (investors, board members, business partners), tracking follow-ups, birthdays, and strategic interactions.
Draft correspondence and communications in French and English on behalf of the UBO.
Liaise with international stakeholders, internal teams, and personal assistants to coordinate efforts and ensure consistent messaging and aligned schedules.
Prepare concise meeting briefings, summaries, and follow-ups.
Plan and coordinate business meetings and events, including investor dinners, presentations, and partner off-sites – handling venue bookings, guest lists, agendas, and logistics.
Ensure all meetings and events are flawlessly executed and meet the UBO’s expectations.
Work across Google Workspace, Notion, CRM platforms, Slack, WhatsApp, and other tools to manage documentation, communications, and tracking.
The ideal candidate will have 4+ years of experience as an EA/PA in a fast-paced, high-discretion environment, have fluency in English and French (spoken and written), hold exceptional organisational and coordination skills with strong attention to detail, be confident and professionalism in both formal and informal communication on behalf of a senior executive, be proactive, discreet, and tech-savvy with the ability to manage ambiguity, as well as holding strong interpersonal skills with a diplomatic, service-focused mindset. The ability to speak Russian is an advantage.
A background in a Family Office, Private Investment, Legal, or UHNW environment with experience organising high-level business events or meetings is preferred.
The working schedule will be 5 days on / 2 days off or 6 /1. Hybrid working (home and office) with flexible hours including out of hours. Rota schedule is negotiable. International travel is required
This is a live-out position with no accommodation provided.
Preferences will be given to candidates with a UK long-term permit or citizenship.
Package:
Salary £6,000 – £10,000 gross per month
Hybrid working (home and office) with flexible hours, including out of hours
Working schedule — 5/2 or 6/1, Rota is negotiable
International travel
Travel coordination and occasional out-of-hours availability required
Discretion and confidentiality are paramount
Requirements:
Fluent in English & French
4+ years’ experience as an EA/PA
Strong communication, coordination, and interpersonal skills
The ability to speak Russian is an advantage
Valid UK working rights
Available to start ASAP or with flexibility
Job Reference ID: 2932